Thursday, 28 June 2007

Clearing Your Inbox

I read J.D. Meier's Clearing Your Inbox post a few weeks ago, and thought I'd give it a try.

I created two new sub-folders in my inbox - 'archive' and 'indirect', and added a rule for moving indirect emails:

Apply this rule after the message arrives
move it to the Indirect folder
except if my name is in the To or Cc box

I then moved all the items in my Inbox into the 'archive' folder, so that my Inbox is now empty.

I've found that this does make a difference to using Outlook. Items only stay around in the Inbox for a few hours, and are either

  • deleted
  • replied to (in which case I can delete the original)
  • moved to the 'archive' folder

I'm applying the same criteria to items in the 'indirect' folder too. One benefit is that Indirect items are almost always less of a priority, so I don't need to check these as often.

I also decided that there was no point in keeping old copies of server log emails I receive - so rather than copy them to my PST file, I just set those folders to permanently delete items older than 2 weeks.

About the only downside was when I checked my inbox on my iPAQ, and got a shock that there were no emails at all. I thought something had gone horribly wrong until I remembered that this is how it should be now!

No comments: